Electric Operations Technical & Leadership Summit

Exhibitor Services

Venue

Hyatt Regency Coralville Hotel & Conference Center
300 E 9th St
Coralville, IA 52241

Exhibitor Move-in
Wednesday, June 5 from 9:00 AM – 3:30 PM

Exhibitor Move-out
Thursday, June 6 from 1:00 PM – 5:00 PM

Please note: Exhibitors are not allowed to start breaking down until after lunch ends at 1:00 PM on Thursday.

Checklist

  • Complete your Exhibit Form, personalized link sent from Leslie Thomas 4/26/2024 [Due by Wednesday, May 15]
  • Notify Leslie Thomas of any prizing drawings at your booth [Due by Wednesday, May 15]
  • Review and agree to Hyatt Regency Exhibitor Policies[Due by Friday, May 31]
  • Ship your materials [Prep your shipment to arrive no sooner than Friday, May 17 and no later than Friday, May 31]
  • Reserve your sleeping room(s) [Book by Tuesday, May 14]
  • Review this exhibitor tips document.
  • Plan your travel

Booth Materials

  • Included in your booth package is an 8’ draped table, two chairs, one wastebasket and an ID sign.
  • Booth carpet and electricity can be ordered during or after the booth registration process.
  • MEA will provide basic internet in the exhibit hall. Basic internet generally supports light web browsing and email.

For questions, or if you’d like to order additional furniture, AV, or additional wi-fi bandwidth for your booth, please contact Leslie Thomas.

Promotions

Announce your participation at the summit by posting this graphic on your LinkedIn profile.

Add a little something like: We will be at <insert booth #> the @MEA Energy Association Electric Operations Technical & Leadership Summit in Iowa City! If you’re going to be there, stop by to say hi. If you aren’t signed up yet, you still have time at MEAenergy.org/electric-summit.

Save and download the graphic

Shipping

Shipping must be coordinated through T&D Event Services, please find freight instructions here.

Plan for your shipment to arrive after Friday, May 17 and no later than Friday, May 31.

Travel & Accommodations

Reserve your sleeping room(s)

Book your hotel online or call (319) 688-4000 and reference code G-6XQJ to receive the negotiated rate of $127 plus taxes and fees. If you’d like to pre-pay for your room, please book your reservation and then call (319) 688-4000 and ask to speak to the accounting department to place an advance payment on your reservation. This room rate will be available until May 14 or until the block is full.

Plan your travel

  • Air Travel: The Eastern Iowa Airport (CID) in Cedar Rapids is the closest airport and is approximately 20 minutes from the hotel.
  • Transportation: There are various transportation options, including car rental, taxi and Uber/Lyft available to and from the CID airport and the MLI airport.   
    • Estimated one-way taxi fare: $120 (MLI)
    • Estimated one-way Lyft and Uber fares: $90 (MLI)

Parking: Parking for overnight hotel guests receive complimentary self-parking. The parking fee for daily guests is $8 per day, with in/out privileges