Electric Operations Technical & Leadership Summit

Exhibitor Services

Venue

Hyatt Regency Coralville Hotel & Conference Center
300 E 9th St
Coralville, IA 52241

Schedule

EXHIBITOR MOVE-IN
Tuesday, May12 from 10:00 AM – 3:30 PM

EXHIBITOR MOVE-OUT
Wednesday, May 13 from 12:30 PM – 5:00 PM
Exhibitors are not allowed to start breaking down until after lunch ends at 12:30 PM on Wednesday.

Checklist

  • Register booth staff according to the personalized instructions in your booth confirmation email [Promo code expires Monday, April 20]
  • Review booth inclusions and order any additional materials [Due by Monday, April 20]
  • Complete your Exhibit Form, personalized link sent from Leslie Thomas [Due by Monday, April 20]
  • Notify Leslie Thomas of any prizing drawings at your booth [Due by Monday, April 20]
  • Ship your materials [Prep your shipment to arrive no sooner than Friday, May 1 and no later than Friday, May 8]
  • Reserve your sleeping room(s) [Book by Monday, April 13]
  • Review this exhibitor tips document.
  • Plan your travel

Booth & Registration Rates

  • Member booth including one* staff person: $1,200
  • Non-member booth including one* staff person: $1,700

REGISTER BOOTH STAFF

Each booth staff must complete a separate individual registration at Electric Operations Technical & Leadership Summit event; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.

  • *Register the one included staff person using the instructions and promo code provided in your confirmation email.
  • Additional booth staff may register at the following attendee rates; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.
    • Member:  $600 per additional booth staff person
    • Non-member:  $850 per additional booth staff person

Exhibitor Engagement

To create an active and engaging exhibit hall, we ask that each exhibitor offer either a live demo or an interactive booth activity. If a demo isn’t possible, a simple game with small prizes is a great way to attract attendees and start conversations.

Exhibitors offering a demo or activity will be highlighted in the event app to help attendees easily find interactive booths. MEA staff will reach out closer to the event to collect details about your booth activity.

If you’re planning a larger-scale demo, we can likely accommodate it and would love to work with you. Please contact Leslie in advance to coordinate space and logistics.

Booth Materials

  • Included in your booth package is an 8’ draped table, two chairs, one wastebasket and an ID sign.
  • MEA will provide basic internet in the exhibit hall. Basic internet generally supports light web browsing and email.
  • Booth carpet and electricity can be ordered during or after the booth registration process.

If you’d like to order additional furniture, please complete this form and return it to R&D. If you’d like to order AV or additional wi-fi bandwidth for your booth, please contact Leslie Thomas.

Shipping

Shipping must be coordinated through R&D Event Services*, please find freight instructions here.

Plan for your shipment to arrive after Friday, May 1 and no later than Friday, May 8.

*We kindly ask that all packages be shipped through the official event shipping provider, R&D Event Services, to ensure smooth handling and timely delivery. If you choose to use another carrier, please note that we may have limited ability to assist with locating your package, and there is not a shipping center onsite. Thank you for your understanding and cooperation.

Travel & Accommodations

RESERVE YOUR SLEEPING ROOM(S)

Book your hotel online or call (319) 688-4000 and reference code G-BXIU to receive the negotiated rate of $131 plus taxes and fees. If you’d like to pre-pay for your room, please book your reservation and then call (319) 688-4000 and ask to speak to the accounting department to place an advance payment on your reservation. This room rate will be available until April 13 or until the block is full.

PLAN YOUR TRAVEL

  • Air Travel: The Eastern Iowa Airport (CID) in Cedar Rapids is the closest airport and is approximately 20 minutes from the hotel.
  • Transportation: There are various transportation options, including car rental, taxi and Uber/Lyft available to and from the CID airport and the MLI airport.   
    • Estimated one-way taxi fare: $120 (MLI)
    • Estimated one-way Lyft and Uber fares: $90 (MLI)
  • Parking: Parking for overnight hotel guests receive complimentary self-parking. The parking fee for daily guests is $8 per day, with in/out privileges

Other Opportunities