Gas Operations Technical & Leadership Summit

Exhibitor Services

VENUE  |  SCHEDULE  |  CHECKLIST  |  VENDOR SHOWCASE  |  REGISTER  |  BOOTH MATERIALS  |  FORM & PRIZES  |  SHIPPING  |  ACCOMMODATIONS & TRAVEL

The Gas Operations Technical & Leadership Summit is a peer-driven learning experience focused on compliance, safety, measurement and control, distribution and technology, engineering, and technical training. The event draws gas professionals from across the Midwest who value practical learning and trusted relationships.

As an exhibitor, you play an essential role in this experience. You contribute to meaningful conversations, long-term relationships, and the exchange of ideas that support a strong and resilient gas workforce.

Venue

Hyatt Regency Coralville Hotel & Conference Center
300 E 9th St
Coralville, IA 52241

Schedule

EXHIBITOR MOVE-IN
Tuesday, August 11 from 8:00 AM – 2:00 PM

EXHIBITOR MOVE-OUT
Wednesday, August 12 from 1:30 PM – 5:30 PM

Please note: Exhibitors are not allowed to start breaking down until after lunch ends at 1:30 PM on Wednesday.

Summit Schedule At-A-Glance

  • Tuesday, August 11 - Thursday, August 13, 2026

    Tuesday, August 11:

    8:00 AM 2:00 PM Exhibitor Registration & Move In

    3:00 PM 3:30 PM Welcome & Awards

    3:30 PM 4:30 PM Keynote Session

    4:30 PM 7:00 PM Exhibits Open

    4:30 PM 7:00 PM Exhibitor Networking Reception

    Wednesday, August 12:

    7:15 AM 8:00 AM Breakfast with Exhibitors

    8:00 AM 9:30 AM General Session

    9:30 AM 9:50 AM Networking Break with Exhibitors

    10:00 AM 10:50 AM Breakout Sessions

    11:00 AM 12:00 PM Vendor Showcase

    11:50 AM 1:30 PM Exhibitor Luncheon

    1:30 PM  4:40 PM Breakout Sessions

    5:30 PM 5:31 PM Day Concludes

    Thursday, August 13:

    8:00 AM 12:10 Breakout Sessions

    12:15 PM Adjourn

     

     

Exhibitor Checklist | Quick Reference

  1. Add on the free Vendor Showcase. [First come, first served | Deadline: Tuesday, July 14]
  2. Register booth staff according to the personalized instructions in your booth confirmation email (please allow 48 hours for code to activate). [Promo code expires: Tuesday, July 21]
  3. Review booth inclusions and order any additional materials. [Deadline: Tuesday, July 21]
  4. Complete your online Exhibit Form; see email with personalized link sent from Lauren Denney. [Deadline: Tuesday, July 21]
  5. Notify Lauren Denney of any prizing drawings at your booth. [Deadline: Tuesday, July 21]
  6. Ship your materials. [Prep your shipment to arrive between Tuesday, July 21 and Friday, August 7]
  7. Reserve your sleeping room(s). [Book by Monday, July 20]
  8. Plan your travel.

1. Vendor Showcase 

Get ready to put your brand in the spotlight during this exciting opportunity to present your products and services to a targeted audience. Space is limited for these high-energy sessions that will feature:

  • A fast-paced format with the session beginning at 11:00 AM CT with 5-minute breaks between presentations to keep attendees engaged.
  • Five concurrent breakout vendor sessions with 3 vendors per session, giving each vendor 15 minutes to deliver a powerful pitch.
  • Prime visibility—drive traffic directly to your booth after your presentation during the exhibitor luncheon for deeper conversations and demonstrations.

If you didn’t sign up for this free opportunity when booking your booth, you can do so through the MEA Online Store > go to the ‘Gas Summit Exhibit Booth Add Ons’ category > select Vendor Showcase.

Vendor Showcase Details

  • What You Need to Know

    If you signed up for the Vendor Showcase, get ready to put your brand in the spotlight. You are taking advantage of an exciting opportunity to present your products and services to a targeted audience.

    Highlights:

    • Five concurrent breakout vendor sessions with 3 vendors per session, giving each vendor 15 minutes to deliver a powerful pitch.
    • A fast-paced format with the session beginning at 11:00 AM CT with 5-minute breaks between presentations to keep attendees engaged.
    • Prime visibility—drive traffic directly to your booth after your presentation during the exhibitor luncheon for deeper conversations and demonstrations.

    How it Works:

    • If you didn’t sign up for this free opportunity when booking your booth, you can do so through the MEA Online Store > go to the ‘Gas Summit Exhibit Booth Add Ons’ category > select Vendor Showcase.
    • The MEA Gas Ops Steering Committee assigns breakout rooms to ensure a balanced and dynamic showcase experience.
    • Onsite signage & the event app agenda will guide attendees to visit the showcase session the best fits their interests.

    Important Details:
    This is your time to present, not engage in Q&A, so focus on delivering an impactful message that encourages attendees to visit your booth during the Exhibitor Luncheon for more details.

    Presentation

    The following items will be available for use during your presentation:

    • One projector and screen in each room
    • Podium at the front with a computer and microphone
    • Clicker for slide control
    • Session moderator to track time and manage any Q&A

    Deadlines

    • July 14 – Final deadline to register for participation.
    • July 21 – Breakout room assignments, agenda, and speaking order finalized and communicated.
    • July 31 – Deadline for submitting presentations.

2. Booth & Registration Rates

  • Member booth including one* staff person: $1,200
  • Non-member booth including one* staff person: $1,800

REGISTER BOOTH STAFF

Each booth staff must complete a separate individual registration for the Gas Operations Technical & Leadership Summit event; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.

  • *Register the one included staff person using the instructions and promo code provided in your confirmation email.
  • Additional booth staff may register at attendee rates listed below. Be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.

Member | Rate per additional staff person

    • Early (available through April 10) | $500
    • Regular (available April 11–July 21) |  $600
    • Late/Onsite (available after July 21) |  $700

Non-Member | Rate per additional staff person

    • Regular (available through July 21) |  $750
    • Late/Onsite (available after July 21) |  $850

3. Booth Materials

  • Included in your booth package is an 8’ draped table, two chairs, one wastebasket, and an ID sign.
  • Electricity can be ordered and paid during or after the booth registration process.
  • MEA will provide basic internet in the exhibit hall. Basic internet generally supports light web browsing and email.
  • Order additional furniture, carpet, AV, or additional WiFi bandwidth for your booth by contacting Lauren Denney.

4. Exhibit Form

You will receive an email from Lauren Denney that contains a personalized link to complete your online form. Information provided on this form will populate your company profile in the event app and help direct attendees to relevant booths.

5. Prize Drawings

If you’ll be hosting any prize drawings at your booth, please notify Lauren Denney so MEA can help facilitate.

6. Shipping

Shipping must be coordinated through R&D Event Services, please find freight instructions here.

Plan for your shipment to arrive after Monday, July 20 and no later than Friday, August 7.

7. Accommodations

RESERVE YOUR SLEEPING ROOM(S)

Book your hotel online or call (319) 688-4000 and reference code G-M112 to receive the negotiated rate of $149 plus taxes and fees.

This room rate will be available until July 20 or until the block is full.

8. Travel

PLAN YOUR TRAVEL

  • Air Travel: The Eastern Iowa Airport (CID) in Cedar Rapids is the closest airport at approx. 20 minutes from the hotel. The closest international airport is Quad Cities International Airport (MLI) at approx. 60 minutes from the hotel.
  • Transportation: There are various transportation options, including car rental, taxi and Uber/Lyft available to and from the CID airport and the MLI airport.   
    • Estimated one-way taxi fare: $65 (CID) | $130 (MLI)
    • Estimated one-way Lyft and Uber fares: $40 (CID) | $90 (MLI)
  • Parking: Parking for overnight hotel guests receive complimentary self-parking. The parking fee for daily guests is $8 per day, with in/out privileges.

Questions & Other Opportunities

Let us know if you are interested in hosting a virtual discussion or writing an article for our industry publication.

Please email Lauren Denney or call (651) 289-9600 x100.